AI agent · Operations
Invoice & AP Processing Agent
Reads invoices, matches them to purchase orders and prepares them for approval.
Overview
What is the Invoice & AP Processing Agent?
Monitors your accounts-payable inbox, extracts invoice data from any layout, matches it against purchase orders and vendor records, and flags exceptions. Clean invoices go straight to approval; only the problems reach your finance team.
The workflow
How the Invoice & AP Processing Agent runs.
Each step, from what starts it to what gets logged.
- Trigger
- AI agent
- Decision
- Human review
- Result
Trigger
Invoice received
- AP inbox or upload
AI agent
Extraction agent
- Read any layout
- Validate fields
- AI model
- Knowledge
- Tools
Decision
Matches the PO?
- Amount, vendor, duplicate check
Match
Human review
Approver signs off
- One-click approval
Exception
Human review
Finance reviews
- Exception with reason
Result
Posted to accounting
- Full audit trail
Connects to
- AP inbox (Gmail or Outlook)
- QuickBooks, Xero, NetSuite or Sage
- Slack or Teams for approvals
- Document storage
Where people stay in control
- Every payment is approved by your existing approvers
- Mismatches and new vendors are always flagged
- Segregation of duties is preserved
How we measure it
- Time per invoice
- Straight-through processing rate
- Duplicate payments prevented
- Days to approve
Operations
Related agents.
Contract & Document Review Agent
Summarizes contracts and documents and flags clauses that differ from your standards.
Internal Knowledge Assistant
Answers employee questions from your documents, with sources and permissions respected.
HR & Onboarding Agent
Coordinates onboarding tasks, accounts and policy questions from offer to first week.
Let's talk about what NPLUS Global can do for you.
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